A fully customisable set of features
Backoffice experience
Efficiently manage all the behind-the-scenes operations with Stageflow’s intuitive backoffice tools. From event creation to resource allocation, our platform centralises everything you need to stay organised and ensure smooth operations.
Company dashboard – All your events in one place
Stageflow supports infinite events, all reachable from a single company dashboard, keeping them all in one place. Access every project instantly, track progress in real time, and keep your whole team aligned. With everything centralised, you minimise delays, reduce miscommunication, and stay fully in control.
Event creation - Curate your event from start to finish
Stageflow supports all types of events (onsite, online and hybrid), allowing you to plan from the big picture down to the finest details. Design every aspect of your event exactly how you want with customisable workflows. AI-powered automations provide instant summaries for quick overviews and suggests content throughout the process, ensuring nothing is overlooked.
Session & Agenda Builder - An easy way to build your programme
Stageflow makes event scheduling stress-free and intuitive. Easily add and edit your entire programme and timeline, from submitted sessions to to ready-to-go ones, all in one place. Organise sessions by day, time, speaker, or status, with multiple view options. The AI-powered automations within Stageflow identifies potential conflicts, helping you make adjustments.
Showflow – Define every detail of your sessions in a heartbeat
Get a structured, real-time view of your event’s run of show. Build clear timelines for each session (down to the second if needed!) with details such as speakers, graphic backgrounds, logos for live streams, and any other technical cues. Keep everyone aligned, from organisers to moderators and AV technicians. Updates appear instantly, so last-minute changes are visible to all, ensuring alignment between teams and seamless execution on the day of the event.
Speakers, Organisations & Suppliers management – Coordinate with key stakeholders
Manage your list of speakers, organisations, and suppliers from one central hub. Track details, affiliations, and coordinate with your suppliers to ensure everything runs smoothly. Assign tasks and keep communication clear with the coming-soon built-in messaging system.
Team collaboration, task & resource management – Maximise team performance
Streamline team management by assigning tasks, setting deadlines, and defining roles with ease. Allocate resources with full visibility to optimise every asset. Keep coordination seamless and accountability clear as everyone knows their responsibilities. Personalised alerts and AI-powered reminders keep everybody on top of deadlines, while real-time updates that let you track progress, prevent bottlenecks, and ensure your event runs efficiently from start to finish.
Multilingual support Coming soon
Stageflow grows with your event by offering robust multilingual capabilities. Currently available in English, it is designed to expand to additional languages as your audience evolves. From global summits to local gatherings, participants can access content in their preferred language, delivering an inclusive and professional experience.
Predictive analytics & detailed reporting – Make data-driven decisions Coming soon
Leverage predictive analytics to make smarter decisions about your events. Access real-time data and AI-powered insights to spot trends, anticipate challenges, and drive continuous improvement. Generate custom reports tailored to your KPIs, track progress, and optimise future events with confidence.
AI agent – Your smart event assistant Coming soon
Stageflow’s AI Agent works as your personal assistant in the backoffice, helping you plan and manage events more efficiently. It can onboard your team, help you draft content, suggest schedules, flag inconsistencies, and answer questions about your event setup. By automating routine tasks and providing real-time insights, the AI Agent saves you time, reduces errors, and keeps your team focused on delivering a successful event.
Attendee experience
A fully customisable set of add-on modules designed to elevate the experience for organisers and attendees alike. Pick only the ones you need. Flexible pricing that adapts to your choices.
White label event platform
Stageflow’s white-label platform builder lets you create a branded digital space where attendees can access everything about your event in one place. From the homepage and programme, to speaker bios, resources and live updates, the interface is fully customisable to match your brand identity. The result is a professional, engaging, and informative experience that feels truly your own.
Event registration
Stageflow makes registration quick and easy with an intuitive system that lets attendees sign up and manage their profiles in one place. Create customised forms to collect the details you need, while offering a secure, branded login experience. Advanced options such as two-factor authentication and integration with enterprise-grade authentication systems are available on demand.
Ticketing system
Stageflow’s ticketing system makes it simple to manage, sell, and distribute tickets in one place. Create custom ticket types, set pricing, and define access levels for specific sessions or areas. Attendees benefit from secure payment options and instant confirmations, while organisers can track sales, monitor attendance, and ensure smooth entry with full control over access.
Attendee app
Stageflow offers a fully customisable app that helps attendees get the most out of your event, whether online or in person. From personalised agendas and reminders, to networking via chat and direct messaging, the app enhances interaction and connection. Integrated tools like live polls, Q&A, and feedback features keep participants engaged.
Exhibitor fair
Create a dedicated digital showcase where exhibitors can present their profiles, share key information, and display contact details. Attendees can easily discover, connect, and follow up with exhibitors during and after the event.
...and more to come
Stay tuned for updates!
Technical excellence & compliance
Built on a robust, EU-based technical foundation, Stageflow offers powerful tools and full compliance with GDPR, ensuring your events run efficiently and securely.
Secure, GDPR-compliant events
Stageflow’s EU-based and self-hosted infrastructure gives you full control over your data, backed by robust security to protect sensitive information. Fully aligned with GDPR and EU regulations, the platform ensures all personal and event data is managed securely and responsibly. By reducing risks and safeguarding privacy, Stageflow provides peace of mind so you can focus on delivering successful events with confidence.
Multiple deployment options
Stageflow offers flexible deployment options to meet your organisation’s specific data privacy and security needs. With dedicated hosting on demand, Stageflow guarantees independent operation, free from reliance on third-party services outside the EU. Whether you require local control with on-premise deployment or the scalability of the cloud, Stageflow provides the flexibility and security you need for your event.
API integration
Stageflow offers robust API integration, making it easy to connect with your existing tools and systems for a fully integrated event management experience. Whether syncing with CRM platforms, marketing tools, or other event software, the flexible API ensures reliable data exchange and enhances your workflows. This integration capability reduces manual work, streamlines operations, and allows you to build a tailored solution around your event needs.
High performance Frontend
Stageflow’s frontend is built with Nuxt.js, leveraging Vue.js and Server-Side Rendering (SSR) for high performance and SEO-friendly applications. Prisma powers efficient database interactions with type-safe queries, reducing errors and increasing developer productivity. Secure authentication is handled by Lucia Auth, providing full control over registration, login, and authorisation while ensuring data privacy and smooth access across the platform.
Reliable & scalable Backend
Stageflow’s backend is designed for data independence and real-time performance. PostgreSQL provides a robust open-source foundation for storing and managing data, while Supabase delivers real-time features through a simplified API with full infrastructure control. Its Docker image ensures flexibility, security, and scalability as applications grow. Development is streamlined with a monorepo managed by TurboRepo, enabling efficient management of multiple packages in one repository.
Enterprise authentication Coming soon
Whether managing small or large-scale events, Stageflow ensures a secure, streamlined login process that meets your company’s security and compliance standards. The platform supports Enterprise Single Sign-On (SSO) and System for Cross-domain Identity Management (SCIM) to simplify and centralise user management across your organisation. Flexible authentication options include single-factor (username + password) or multi-factor authentication for enhanced security.
Why choose Stageflow?
EU based
Secure
Scalable
Customisable
Affordable
AI-Powered